How do I let PaperTrl know what payments need to be made?

You can let us know what payments need to be made by sharing a payments instructions file in CSV format. The file should contain the vendor codes, payment amounts, invoice numbers, and invoice details to provide vendors with remittance information.

Do you send remittance information to my vendor on payments?

Yes! We provide remittance information to vendors at no charge to you or the vendor! For checks, remittance information is provided on the check stub. For ACH and virtual card, remittance information is shared through email.

PaperTrl

Automates every step of your AP process from procure to pay.

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PaperTrl automates every step of your AP process from procure to pay.

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About

PaperTrl automates time consuming tasks like approvals, PO/bill matching, reconciliation, and integration into your accounting system so you have more time to focus on the bigger picture. It allows you to configure an AP process that meets your exact specifications and business requirements, giving you the ability to create a standardized process for all purchase orders and bills, provide real-time visibility to internal stakeholders and vendors into bill status, increase security and avoid fraud with automated ACH and virtual credit card payments, reduce monotonous, time-consuming data entry and integrate directly into your existing accounting software, automate processes and customize PaperTrl to meet your needs without hefty professional services fees, and gain greater insight into project spend, AP aging, vendor activity, and cash flow to make more informed business decisions.

BYOB (Bring Your Own Bank) model

Same-day ACH and virtual card payments

100% automation for all payment types

Earn rebates on virtual card payments

Integrated with QuickBooks as a Solution Provider

Services

Purchase Order Automation

Create and approve purchase requisitions, send purchase orders to vendors through PaperTrl’s Vendor Portal, manage vendor item catalog, perform 3-way match of PO, receipt, and invoice, track spending against each PO.

Create and approve purchase requisitions Send purchase orders via Vendor Portal Integrated vendor item catalog 3-way match of PO, receipt, and invoice Track spending against PO limits

Invoice Processing Automation

Receive bills through a vendor portal or email, set business rules for approval chain, compare bills, POs, and receipts on a single screen, get proactive notifications for bills that exceed POs and duplicate vendor invoices.

Receive bills via Vendor Portal or email Set approval rules 3-way match of bill, PO, and receipt Proactive notifications for PO exceedances and duplicate invoices

Integrated Payables

Faster payments with same-day ACH, virtual card, check, wire payments without pre-funding, greater security with automated ACH and virtual credit card payments, increased control with BYOB (Bring Your Own Bank) model, 100% automation for all vendor payment types, earn rebates on virtual card payments.

Same-day ACH, virtual card, check, wire payments BYOB (Bring Your Own Bank) model 100% automation for all payment types Earn cash back on virtual card payments

Vendor Portal

Streamline communications with vendors through an electronic portal, automate exchange of purchase orders, bills, and payments, provide real-time invoice/payment status visibility, capture vendor information and W9s during registration, support self-registration and onboarding assistance.

Electronic exchange of POs, bills, and payments Real-time status visibility for vendors Vendor registration and W9 capture Self-registration and onboarding tools

Reporting and Analytics

Detailed reports on open purchase orders, AP aging, cash requirement, expenses by account, project profitability, vendor detail, and more to support informed decision-making.

Open purchase orders and commitments AP aging reports Cash requirement forecasting Expenses by account Project profitability analysis Vendor detail reports

Credentials & Certifications

Intuit QuickBooks Solution Provider (QSP)

Since 2023

Frequently Asked Questions

Can PaperTrl handle multiple bank accounts if my company uses more than one? +

Yes! PaperTrl allows you to make payments from multiple bank accounts, so you can choose which payments come from which accounts.

How does PaperTrl handle vendors who require unique payment terms or schedules? +

PaperTrl enables you to assign and store payment terms to vendors. When you pay a bill, PaperTrl processes the payment term and bill date then determines the due date from that information.

What happens if a vendor disputes a payment or doesn't receive it? +

In the event of a payment dispute or non-receipt, vendors can reach out to PaperTrl’s support team at support@papertrl.com or reach out directly to you! PaperTrl also provides comprehensive transaction records and audit trails to facilitate quick resolution.

Does PaperTrl offer Same-Day ACH? +

Yes! PaperTrl delivers ACH payments to your bank immediately upon submission. So based on your bank’s cutoff times for Same Day ACH we ask you submit payments to PaperTrl one hour earlier.

How does PaperTrl protect against payment fraud? +

Check fraud is the biggest culprit of payments fraud. To help protect your payments, PaperTrl ensures the following: free onboarding services to switch to electronic and digital payments, payment instructions directly to financial institutions using encryption and secure data transmission methods, positive pay files to financial institutions for any checks delivered through the PaperTrl platform, controls on virtual card payments including unique card numbers for each payment, single-use for each payment, and exact match to deny payments different from the specified amount, and a secure portal to collect bank account details for ACH from vendors.

What happens if my ERP or accounting system experiences downtime? Can I still process payments? +

In the event of ERP or accounting system downtime, PaperTrl’s platform allows businesses to process payments directly through its cloud-based interface.

Does PaperTrl enable multi-entity accounting? +

Yes, PaperTrl allows you to manage multiple entities within a single platform and single login. You can also manage permissions to define who gets access to which entities.

How long do you hold money before you pay our vendors? +

Never! PaperTrl does not hold your funds. Instead, as soon as you trigger a payment on the PaperTrl platform, we immediately issue payment instructions to your bank, who executes the payment directly from your account.